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STANDING COMMITTEE ON EVALUATION AND ACCOUNTABILITY (SCOEA)
2001 ANNUAL REPORT
May 2000 - May 2001
INTRODUCTION
This is the second annual report of the Standing Committee on Evaluation and
Accountability (SCOEA), a provincial committee established in 1997 by the Ministry
responsible for post secondary education, and the Advanced Education Council of BC (and
its sub-groups).
The SCOEA grew out of two earlier committees: the Institutional Evaluation Steering
Committee and the Accountability Working Group. It addresses the Goal of Accountability
set out in the BC college and institute system strategic plan Charting a New Course.
THE EVOLUTION OF SCOEA
MANDATE
To act as a Standing Committee with joint reporting responsibility to the Boards of the
colleges, university colleges, institutes and agencies of BC and to the Ministry of
Advanced Education, Training and Technology.
The Standing Committee on Evaluation and Accountability (SCOEA) will provide
recommendations and assistance to
- Boards in discharging their responsibilities for institutional evaluation and
accountability, and
- The Minister in discharging responsibility for system accountability and performance
reporting.
SCOEA ACCOMPLISHMENTS & INITIATIVES in 2000 - 2001
Organized its annual workshop on a topic related to accountability or evaluation. At
the November 2000 workshop seven presenters from colleges in British Columbia, Alberta and
Ontario presented models for the Evaluation of Service Units.
Completed the design and implementation of the new Institutional Evaluation Framework.
Supported Northern Lights College, (2000) and Kwantlen University College (Spring 2001) in
piloting the new Framework.
Published a revised Glossary of Evaluation and Accountability Terms.
Compiled responses to the Ministry of Advanced Education, Training and Technology's
proposed Performance Measures, December 2000 and March 2001.
Reviewed and revised its Tasks and Responsibilities and Membership Terms.
COMMUNICATIONS
Reports
- Compiled and distributed the Executive Summary of the Institutional Evaluation Framework
Presentations
Gave presentations about BC's college, institute and agency system's
accountability processes to
- Over 100 members of the postsecondary system attending the Evaluation of Service Units
Workshop, Vancouver, November 2000.
- Kaleidoscope 2000, Vancouver, May 2000
- AECBC Annual Conference, Nelson, June 2000.
- The co-chairs of the SPRI subcommittee gave a presentation to BCIRP, November 2000.
Website
Developed a website www.scoea.bc.ca
SCOEA MEETINGS
SCOEA met four times in 2000-2001. The Institutional Evaluation subcommittees met four
times and the System Performance Indicator Report Subcommittee met five times.
SCOEA continued to developed liaisons with various organizations. At its meeting in
January 2000 George Douglas, Executive Director, Operations, ITAC presented an overview of
ITAC's current review of ELTT/Apprenticeship program.
TASKS & RESPONSIBILITIES
The tasks of the Standing Committee are to provide recommendations to, and assist
institutional Boards and the Ministry respectively in all relevant matters concerning
institutional evaluation and accountability and system-wide performance measurement and
accountability. More specifically, the Standing Committee will:
Develop, adopt and maintain a glossary of terms related to evaluation, accountability
and performance measures as they apply to the BC college, institute and agency system;
Provide recommendations and assistance in the development, maintenance and refinement
of the college, institute and agency sector's performance accountability processes;
Provide recommendations and assistance in the development, production and refinement of
the college, university college, institute and agency system's annual performance
measurement report;
Provide recommendations and assistance in the integration and alignment of
institutional evaluation and accountability processes with the system-wide accountability
processes while respecting the unique aspects of the mission and mandate of each
institution;
Provide information to the Ministry regarding the achievement, and appropriateness, of
the objectives outlined in the strategic plan Charting a New Course.
Establish ad-hoc project teams to perform research and propose resolutions to issues
related to the Standing Committee's mandate;
Prepare and submit an annual budget request to the Ministry.
SCOEA'S MEMBERSHIP
Terms of Office
Members are appointed to serve a minimum of one year, preferably a two-year term,
with a maximum of six years with the exception of Ministry representatives who are
appointed with no set term length.
COMMITTEE COMPOSITION: SCOEA is composed of as follows:
| Students |
2 |
| Faculty |
3 |
| Support Staff |
2 |
| Education Councils |
2 |
| Ministry |
3 |
| Governors |
2 |
Institutional Managers & Administrators
(Note: one of the Ministry representatives is from ITAC) |
3 |
INDIVIDUALS WHO SERVED ON THE STANDING COMMITTEE IN 2000 - 2001
Institutions
- Jim Cooke, Dean, Capilano College
- Chris Czartoryski, Education Council, ECIAD (until June 2000)
- Larry Dickerson, Education Council, Selkirk College (from September 2000) · Karen
Eryou, Canadian Federation of Students (until September 2000)
- Doug Fletcher, Faculty, Kwantlen University College (from March 2000)
- David Frampton, Faculty, Camosun College
- Jim Johnson, Faculty, Okanagan University College
- Linda Martin, Vice President, Vancouver Community College (until February 2001)
- Bill Mikaloff, Support Staff, Northwest Community College
- Penny Parry, Board of Governors, Douglas College · Geoffrey Rosen, Canadian Federation
of Students
- Zena Seldon, Education Council, University College of the Cariboo
- Max Sternberg, Support, Camosun College · Mark Veerkamp, Canadian Federation of
Students (until January 2001)
- Terry Weninger, CEO, College of New Caledonia
- Ian Wickett, Board of Governors, Okanagan University College Government · Georgia
Bekiou, MAETT (until March 2001)
- Rod Macdonald, MAETT
- Shawn Mendes, ITAC (until January 2001)
- Bill Walters, ITAC (from January 2001)
Institutional Evaluation Subcommittee
SCOEA has appointed a subcommittee to implement, monitor and maintain policies
and procedures that govern the Institutional Evaluation process, and propose revisions of
these to SCOEA.
In 2000-2001 the Institutional Evaluation Subcommittee has been chaired by Jim Cooke
(SCOEA) and comprises
- Georgia Bekiou, MAETT, (SCOEA) (until March 2001)
- Eric Davis, UC Fraser Valley (from August 2000)
- Deanna Douglas, Langara College
- Jean Cockburn, Douglas College · Linda Kaivanto, MAETT
- Bill Mikaloff, Northwest College (SCOEA)
- Max Sternberg, Camosun College (until July 2000)
- Alastair Watt, Cariboo College
System Performance Report Indicators Subcommittee
This subcommittee has responsibility to recommend annually to SCOEA which
performance indicators, based on the system's strategic plan, Charting a New Course should
be adopted. In 2000-2001 the Subcommittee has been co-chaired by Georgia Bekiou (SCOEA
until March 2001) and Rod Church (Malaspina), with the following members:
- Norah Andrew, Fraser Valley
- Michael Bennett, MAETT
- Jim Cowan, ITAC
- Lisa Domae, North Island College
- Martin Gerson, Langara
- Harry Hitchman, MAETT (from April 2001)
- Jim Johnson, Okanagan, (SCOEA)
- Louise Krohn, Justice Institute
- Rod MacDonald, MAETT, (SCOEA)
- Zena Seldon, Cariboo, (SCOEA)
- John Wertschek, Emily Carr
The Chair of SCOEA, Terry Weninger, is an ex officio member of both subcommittees.
SCOEA ADMINISTRATION AND FUNDING
Administration and staff support for the Standing Committee on Evaluation and
Accountability is provided by the Advanced Education Council of British Columbia. Funding
for SCOEA's operation comes from the Ministry of Advanced Education, Training and
Technology.
LEGISLATION RELATED TO ACCOUNTABILITY
Three sections of the College and Institute Act (December 1998) relate to evaluation
and accountability:
| 63. |
An institution must plan for and evaluate its
programs and operations on an ongoing basis and, on the request of the minister, must
report on these matters in a form the minister directs. |
| 14.1 |
(1) |
An education council must advise the board, and the board
must seek advice from the education council, on the development of educational policy for
the following matters;
(f) evaluation of programs and educational services |
| 12. |
(1) |
A board shall
(a) manage, administer and direct the affairs of the institution |
GOAL OF ACCOUNTABILITY
CHARTING A NEW COURSE
Goal
…to enable the college, institute and agency system to measure performance as a basis
for continual improvements and report on overall effectiveness and efficiency.
Objectives
- To promote and foster within and among institutions, the Ministry and system-wide
organizations, a culture of accountability which uses performance measurement as a basis
for continual improvement and reporting on effectiveness.
- To develop and implement a performance measurement system, including key performance
indicators, that will provide accessible, timely, consistent and reliable information.
- To develop and implement a performance-reporting framework which will provide
accountability to learners, system partners, the Minister and the public.
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